Woodley Town Council's Oakwood Centre enquiry form

YOUR DETAILS

Title

First Name

Surname

Company / Organisation (if applicable)

Address

Postcode

Phone

ENQUIRY DETAILS

Preferred date of hire (if you wish to book multiple dates, please list the first date here)

If you wish to book multiple dates please list / state the frequency (days of week / duration) below

If your preferred date is taken, do you have flexibility on dates?

Yes No

Preferred times (from / to) of hire, which must include set up and clear up times.

If your preferred time slot isn't available, do you have flexibility on times?

Yes No

Type of function (e.g. birthday party, meeting, toddler group, etc.)

Estimated number of attendees

Will your function be attended by anyone aged 18 or under?

Yes No

Do you wish to hire any audio visual equipment for your event? (projector, screen, PA system, flipchart)

Yes No

Which charge rate do you believe you fall under?

CATERING INFORMATION

Catering can be provided for events at the Oakwood Centre, either via our in-house caterers, Brown Bag, or you may source your own external professional caterer. Where you wish to use an external caterer, you must provide us with a copy of their up to date Food Hygiene Certificate. Hirers are not permitted to bring their own food and drink for their event, with the obvious exception of personal water bottles.

Brown Bag can provide a range of catering options, from light refreshments, to breakfasts, lunches and buffets.

You may also operate a bar at your event, which can sell alcoholic beverages; again, this can be provided in-house or externally.

Should you require catering and / or a bar, we will discuss this with you at the point of booking.

Do you wish for food and catering to be provided at your event?

Do you wish to operate a bar at your event?

Yes No

DECLARATION

Important Information

Parking is not available for hirers on site at the Oakwood Centre. The nearest public car park is Headley Road Pay & Display, which is opposite the centre, adjacent to Lidl. Hirers must not use Coronation Hall car park, which must be kept free for hirers of that venue.

A £200 damage deposit will be charged in advance for all social bookings.

Children's and young people's birthday parties, up to the age of 21, are not permitted at The Oakwood Centre.

Bouncy castles and fireworks are not permitted in our venues or on the surrounding grounds.

Data Privacy Notice

Woodley Town Council is the data controller for your data. By submitting this application, you consent to the Council storing and processing the personal data you have provided for the purpose for which it was submitted.

Where necessary the Council may share your personal data with other third-party data controllers with whom the council works. Personal data will be stored securely, and will be deleted or anonymised when it is no longer required. For full information on how we will process your data, including who it may be shared with, where it will be stored, how it will be protected, and how long it will be stored, please see our General Data Privacy Notice.

Woodley Town Council, The Oakwood Centre, Headley Road, Woodley, Berkshire, RG5 4JZ.

Contact: Tel – 0118 969 0356 / Email – admin@woodley.gov.uk

Please tick to confirm you have read and understood the above information.

Oakwood Centre Enquiry Form

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